Replication Administrator (Prescient Fund Services)

DUTIES & RESPONSIBILITIES

Daily Processing

• Receive and validate 3rd party trade and cash files (ASISA and non-ASISA formats) for all allocated funds.
• Capture and process trades and cash transactions accurately and within daily cut-off times.
• Investigate and resolve breaks, pricing exceptions, and reconciliation discrepancies between the replicated book and 3rd party data.
• Escalate unresolved data or file-format issues to the relevant fund accountant, 3rd party administrator, or ICT support.

Weekly / Monthly Processing

• Perform independent NAV striking for allocated funds, applying the correct valuation policy, pricing sources, and corporate actions.
• Calculate and process management, performance, trustee and other fees and expense accruals accurately.
• Prepare and self-review the full trial balance and supporting valuation working papers ahead of client and investor deadlines.
• Investigate and correct any variances between the replicated NAV and the primary administrator's NAV, documenting explanations for material differences.

Client Reporting

• Produce client-specific reporting packs, including exact replicas of segregated mandate monthly PDF valuation packs, to the agreed format and deadline.
• Conduct a thorough self-review of all fee calculations and reports prior to client submission — no report should be sent without independent review.
• Respond to client and 3rd party queries on valuations, fees and reporting in a professional and timely manner.

Fund Onboarding & Change

• Support the onboarding of new local and offshore funds onto the replication administration platform, including non-ASISA source formats.
• Contribute to testing and sign-off of process or system changes (e.g. automation of file ingestion) affecting the replication administration function.
• Maintain up-to-date process documentation for all funds administered.

Risk, Control & Governance

• Adhere to all SLA, compliance, and internal control requirements applicable to the replication administration function.
• Maintain a complete and accurate audit trail for all trades, cash, fee calculations, and NAV adjustments.
• Proactively flag operational risks, control gaps, or recurring errors to the Team Leader / Ops Manager

REQUIRED QUALIFICATIONS

• Relevant tertiary qualification (e.g. B.Com, Finance, Accounting, or equivalent) preferred.