Vacancies

Talent (HR) Reporting Specialist (Prescient Centralised Services)

Reporting line

Head of Centralised Services / Head of Talent

Location

Steenberg, Tokai

Business Unit

Prescient Centralised Services
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The Talent (HR) Systems Specialist plays a key role in maintaining and optimizing HR systems, ensuring data accuracy, and providing technical support and training to HR users to accurate employee reporting. In this role you will need to have a comprehensive understanding of payroll systems and processes as well as accounting principles to assist in enhancing current payroll and HR / Talent reporting processes. This is an exciting newly created position offering excellent challenge and growth. Experience with Sage 300 People is essential for this role.

DUTIES & RESPONSIBILITIES

HR / Talent Systems Management and accurate staff reporting. You will have the opportunity to enhance reporting tools and assist the Head of Centralised Services and Head of Talent in building a digitized employee reporting function, specifically developing people dashboards and reporting. This will involve enhancing the use of the current HRIS and Payroll system
(Sage 300 People).  

  • Data Management: Ensuring accurate and up-to-date employee data within the HR system, including personal information, job details, compensation, benefits, and performance records. 
  • System Management: Implementing, maintaining, and optimizing HR systems, including HRIS (Human Resources Information System). 
  • Technical Support: Providing technical support and troubleshooting to HR users on the HR system. 
  • Reporting and Analysis: Analysing talent and employee data, generating reports, and creating dashboards to track key HR metrics. 
  • Produce accurate and high quality monthly, quarterly and ad-hoc reports on various employee data, which includes but not limited to employee lists, headcount / staff movements, staff demographics, hierarchy levels critical for regulatory and Board reporting. 
  • You will have the opportunity to enhance reporting tools and assist the Head of Centralised Services and Head of Talent in building a digitized employee reporting function, specifically developing people dashboards and reporting. This will involve working with identified service providers to enhance the use of the current HRIS and Payroll system (Sage 300 People).  
  • Compliance: Ensuring data integrity and compliance with relevant regulations. 
  • Process Improvement: Identifying areas for improvement in HR processes and workflows through data analysis.
  • Assist the Talent team with special projects and work as may be assigned. Initial projects would be to work with the talent team to develop a robust skills (study / membership) process to ensure accurate reporting and reconciliation.
  • Assist the payroll and talent teams with special projects and work as may be assigned.

 

Payroll analysis and oversight 

  • Play a pivotal role in overseeing all aspects of the payroll process, ensuring accurate and timely payment of employee salaries, and compliance with relevant laws and regulations. 
  • Perform a critical review function. 
  • Required a comprehensive understanding of SAGE payroll systems and processes as well as accounting principles to assist in enhancing current payroll and HR / Talent reporting processes. 
  • Collaborate with the Payroll Administrator, Talent, and Finance teams to maintain accurate employee data, ensuring all payroll related processes and records are updated and reconciled on monthly basis. 
  • Monthly reconciliation between payroll records and finance accounting records.
  • Produce a monthly analysis of payroll movements which feeds into the management accounts. 
  • Oversight of payroll records, reports, and documentation for auditing and legal purposes. Act as the key point of contact for payroll audit. 
  • Responsible for workmen’s compensation regulatory requirements.
  • Partnering with the Head of Centralised Services to ensure robust internal controls related to payroll and reporting. 
  • Stay up to date with changes in payroll laws and regulations, assessing their impact on the company's payroll practices and implementing necessary adjustments to ensure compliance.

 

Other 

  • With support from the Head of Centralised Services manage all relevant vendor relationships i.e.: Medical Aid, Group risk Benefits etc to ensure efficient service delivery. 
  • Support the Head of Centralised Services as required with the annual salary review preparation process and other ad-hoc projects. 

REQUIRED EXPERIENCE

  • 4-5 years relevant experience in a related role where you have worked with Payroll and HRIS systems and employee reporting. 
  • Specifically, we require someone with experience of Sage 300 People – could be from a consulting capacity where you have worked with clients implementing, and or enhancing their use of Sage 300 People. 
  • Systems orientated with a keen interest in automation and digitization of the Payroll and HR Reporting environment. 
  • Exposure to Acumatica / related ERP systems is a distinct advantage.
  • Comprehensive understanding of payroll systems and processes as well as accounting principles required. 
  • Strong excel skills. 

REQUIRED QUALIFICATIONS

A relevant financial / commercial / HR / business qualification is required.  

KEY COMPETENCIES

  • High levels of integrity and discretion. 
  • Trustworthy and reliable. 
  • Self-driven and hard working. 
  • Positive, proactive team player. 
  • Innovative and curious. 
  • Excellent analytical skills. 
  • High levels of attention to detail and accuracy.

WHY THIS ROLE?

If you are looking at moving from a consulting role into an in-house position, utilising your strong knowledge of Sage 300 People, then this could be the role for you! This is an exciting newly created position offering excellent exposure and growth. Working closely with the Head of Talent and Centralised Services you will apply your knowledge of payroll process and employee reporting and your interest in autonomation and digitization to improve reporting and access to essential payroll and people data. 

INTERESTED?
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